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Author Guidelines

download a copy of these instrucions here

Formatting Submissions


Text Use 12-point font, manuscripts should be double-spaced throughout (including captions, references, synonymies, and footnotes), with margins of at least 25 mm at the top, right, left, and bottom of each page. Include both page and line numbering to facilitate review.

Spelling should conform to usage recommended in either the Oxford or Webster’s New International dictionary. The definition of entomological terms should follow The Torre-Bueno Glossary of Entomology. Use SI units for all measurements. For abbreviations of words, symbols and other terms and general advice on formatting authors are encouraged to consult The CBE Style Manual for Authors, Editors and Publishers Sixth or Seventh Edition.

Write dates as 24 May 1985 or 27 September in the text, table and figures; and as 16.vii.1980 or 6.iii.2015 in the Material Examined sections of taxonomic papers.

Genus and species level taxa must include the scientific authority at the first mention in both the abstract and the text, and should be followed by the order and family. (e.g., “the genus Agrilus Curtis does not contain Leptinotasa decemlineata Say”). Names of plants should be followed by the family placement (e.g., Fraxinus pennsylvanica Marshall (Oleaceae)”).

Common names for insects should follow the official Entomological Society of Canada list ‘Common Names of Insects in Canada’ at Common names for plants should follow a recognized authority for plant names.

Abbreviations of common names should be avoided except for those that are generally recognized (e.g. JPBW for Jack Pine Budworm) or for the sake of brevity. When abbreviations are used they should be defined at the first use and then used consistently throughout the rest of the text.

Taxonomic papers should conform to the requirements of the International Code of Zoological Nomenclature. JESO is an electronic-only publication therefore authors are required to register their work with ZooBank  to ensure that new species and revisions are properly registered. Type species must be deposited in an institutional collection.

Specimens, data, and analysis code should be deposited in an appropriate institutional or on-line repository. Voucher specimens should be placed in institutional collections and the location noted in the manuscript. Genetic sequence data must be deposited in a prominent online repository (e.g.,, ) and accession numbers provided in the final version of the manuscript (placeholders may be used in the submitted manuscript). Authors are encouraged to submit all other kinds of data (e.g., ecological measurements) and computer code to a repository (e.g.,, and include a URL or digital object identifier (doi) to where the data can be found.


Articles, except scientific notes, must be preceded by an informative abstract, no longer than 300 words. Articles in French should have two abstracts—one in French and the other in English. French abstracts are not required but will be published when submitted with an English manuscript. Authors are responsible for the content of French abstracts.


Reference to tables in the text should be in the form of ‘Table 1’, ‘Table 2’. In the submission tables should grouped at the end of the text, each on a separate page. The title of each table should appear immediately above it and should follow the journal’s conventions for capitals and punctuation, and should explain the contents of the table.


In the text figures should be in the form of ‘Figure 5’ within a sentence and ‘(Fig. 5)’ when in parentheses. For initial submissions, figures may be grouped at the end of the file, following the tables. Figure captions should be numbered consecutively (Figure 1, etc.) and typed in order at the end of the manuscript, after the tables. Figure captions should be informative and describe what point the author seeks to convey, not just state the content of the figure (e.g., “Oviposition rate of moths increases with temperature” not “relationship between oviposition rate and temperature”)

For final submissions, illustrations should be submitted as separate graphics files: as high resolution RGB TIFs at 300 ppi for colour or black and white (grayscale) photographs; 1200 ppi for line drawings; and 800 ppi for combination (line/tone) artwork. All lines should be sufficiently thick (0.5 points minimum) to reproduce well. Lettering and symbols should be neat, uniform, and meticulously prepared. Captions must not be attached to illustrations. All figures must be clearly numbered in order to associate captions unambiguously. Ensure that your figures are saved at final publication size (maximum 128 × 192 mm including room for the caption for portrait orientation; 192 × 128 mm for landscape orientation). Illustrations will be printed as sent, not enlarged or reduced (unless larger than the maximum size).


In the text references to published works are written as ‘Black (1892)’, ‘(White 1984)’, ‘(Green 1967, 1972a, b)’ or ‘(Smith 1956; Brown and Grey 1967)’ in chronological order for multiple citations within one set of parentheses. Footnotes should be typed at the bottom of the page to which they apply, and be separated from the text by a line. Pages or figures should not be cited in references but, if necessary, in the text as ‘(Perkins 1984, p. 153, fig. 5). Authors may refer to their own unpublished data, submitted or ‘in preparation’ works by stating what was found. Personal communications should include affiliations. Do not include personal communications or unpublished works in the Reference List.

The Reference List should be listed in alphabetical order of authors at the end of the manuscript. The full title for each reference must be given and the names of serials and periodicals should be written out in full, with complete pagination for all items, including books.

Use the following format for references:

 article without a doi

LaBerge, W. E. and Ribble, D. W. 1972. A revision of the bees of the genus Andrena of the western hemisphere. Part V. Gonandrena, Geissandrena, Parandrena, Pelicandrena. Transactions of the American Entomological Society, 98: 271–358.

article with a doi

Gibbs, J., Dumesh, S., and Griswold, T. L. 2014. Bees of the genera Dufourea and Dieunomia of Michigan (Hymenoptera: Apoidea: Halictidae), with a key to the Dufourea of the eastern United States. Journal of Melittology, 29: 1–15. doi: 17161/jom.v0i29.4652.


Michener, C. D. 2007. The Bees of the World, 2nd edition. The Johns Hopkins University Press, Baltimore. Maryland, United States of America.

chapter in a book:

Clausen, C.P. 1977. Curculionidae. Pp. 259–276 In Clausen, C.P. (ed.) Introduced parasites and predators of arthropod pests and weeds: a world review. United States Department of Agriculture, Agriculture Handbook 480. Agricultural Research Service, United States Department of Agriculture, Washington, DC, USA.


Ferguson, C.M., Moeed, A., Barratt, B.I.P., Hill, R.L., and Kean J.M. 2007. BCANZ - Biological Control Agents introduced to New Zealand [online]. [accessed December 2014].

For all other reference types consult a recent volume of the journal or A Manual for Writers of Research Papers, Theses, and Dissertations 7th edition (Turabian, K.L. 2007 University of Chicago Press), or a recent edition of the journal.

Acknowledgments. These should be short and grouped in a paragraph at the end of the text. Give credit where credit is due.

Supplementary material

Supplementary material may be submitted as an appendix to the submission. All material must accompany the initial submission. JESO has limited facilities to post and maintain large amounts of supplementary data (e.g., movies, large data sets) so authors are encouraged to use other repositories and treat these  in the text as described in section ‘Formatting submissions – General  – Specimens, data, and analysis code’.


Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor). Articles submitted to preprint servers are accepted.
  2. The submission file is in OpenOffice, Microsoft Word, RTF, PDF, or WordPerfect document file format.
  3. Where available, URLs or DOIs for the references have been provided.
  4. The text is 12-point font, double-spaced throughout (including captions, references, synonymies, and footnotes), with margins of at least 25 mm at the top, right, left, and bottom of each page.
  5. The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  6. The manuscript contains both page and line numbers

Copyright Notice

Authors who publish with this journal agree to the following terms:

    1. Authors retain copyright and grant the journal right of first publication with the work simultaneously licensed under a Creative Commons Attribution License that allows others to share the work with an acknowledgement of the work's authorship and initial publication in this journal.

    1. Authors are able to enter into separate, additional contractual arrangements for the non-exclusive distribution of the journal's published version of the work (e.g., post it to an institutional repository or publish it in a book), with an acknowledgement of its initial publication in this journal.

  1. Authors are permitted and encouraged to post their work online (e.g., in institutional repositories or on their website) prior to and during the submission process, as it can lead to productive exchanges, as well as earlier and greater citation of published work (See The Effect of Open Access).


Privacy Statement

The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.


Back issues of JESO are available in the Archives, though the Entomologial Society of Ontario's website (v108-146) and at the Biodiversity Heritage Library (v1-134)