SURG accepts original research and review articles from all disciplines. The submission of an article to SURG is expected to adhere to the following guidelines.
All research or review articles submitted to SURG must be authored by undergraduate students at the University of Guelph.
Any article, prior to its submission to SURG, requires the approval of a supervising faculty member, who will contact email@example.com to recommend or endorse its submission, cc-ing the article's author(s). Co-op students also require employer approval (sent to firstname.lastname@example.org) before submitting for consideration any research or review article authored in conjunction with or connection to a co-operative education work opportunity or placement.
In an email to the supervisor and author(s), SURG will confirm the receipt of a recommendation or endorsement, attaching a SURG article template allowing the article's submission.
The undergraduate student who is the principal author of the article will register on the SURG Open Journal Systems (OJS) site and submit the article for consideration. (In the case of technical difficulty, they will contact email@example.com.
The SURG editorial team will contact you regarding required revisions and article proofs prior to publication.
After receiving a supervisor's recommendation or endorsement, SURG will provide the author with a SURG template into which the article can be pasted. To ensure your formatting meets our standards, please copy and paste DIRECTLY into this template. Please save the file as either a DOCX (preferred) or DOC file.
Articles are to include an abstract of no more than 250 words.
Articles must be submitted as a .DOCX or DOC file. If you make extensive use of equations in your article, please ask for our LaTeX template.
Articles should not be in excess of 6000 words (exclusive of abstracts and references), or of eight (8) additional elements (which include figures, tables, text boxes, etc.). Additional information should be reserved for the supplementary material.
All manuscripts submitted to SURG must use APA style (Publication Manual of the American Psychological Association, 6th edition) for referencing. This style makes use of both in-text citations and a Reference List detailing each source in full at the end of the manuscript. The detailed style manual is available here. After receiving the SURG template, you may also refer to it template for reference formatting information.
Insert tables and figures at the end of the article. Images must have a minimum resolution of 300 dpi. Lossless formats such as TIFF or PNG are preferred, although high-quality images in JPEG are acceptable.
If tables and figures from previously published works are used, the author(s) is (are) responsible for obtaining permission to republish the figures. (Authors may be required to provide to SURG proof of any permissions of republication.)
All direct and indirect funding for the research by a granting agency must be acknowledged.
Submitted articles will acknowledge the faculty supervisor, and, if applicable, will list as authors all others (undergraduate, graduate, or faculty) who assisted in the authorship of the article.
Submissions must be in English. Articles in other languages must be accompanied by a short English article; the original article will then appear as a supplement.
Agreement for Publication and Sharing of Rights
Articles received by Studies by Undergraduate Researchers at Guelph ("SURG"), a publication of the University of Guelph ("University") will be forwarded for peer review by University faculty with expertise in a similar subject area. The Article will be reviewed for quality of writing and quality of research, and comments will be forwarded to you as part of the editorial process. The SURG editorial team may accept or deny the Article for publication based on comments from peer reviewers.
Should the SURG editorial team accept the Article for publication, in order to better manage the rights associated with the Article, and to provide optimal access to it, we believe that you should hold the copyright to the Article, but that you should grant to University appropriate rights to use the Article for the benefit of the scholarly community. We believe that this arrangement will properly serve our shared interest in reaching the largest readership possible. By submitting the Article for publication in SURG you agree to be bound by the terms of this agreement:
1. No Assignment the Copyright. Nothing in this agreement shall be construed as an assignment of the copyright in the Article to University.
2. License to University. You hereby license to University the irrevocable, nonexclusive, and royalty-free rights as follows:
2.1 University may publish the Article in any format, including electronic and print media. Specifically, this license includes the right to reproduce, publicly distribute and display, and transmit the Article or portions thereof in any manner, through any medium now in existence or developed in the future, including but not limited to print, electronic, and digital media, computerized retrieval systems, and other formats.
2.2 University may prepare translations and abstracts and other similar adaptations of the Article in furtherance of its publication of the Article.
2.3 University may use your name, likeness, and institutional affiliation in connection with any use of the Article and in promoting the Article or SURG.
2.4 University may exercise these rights directly or by means of third parties. University may authorize third-party publishers, aggregators, and printers to publish the Article or to include the Article in databases or other services, for non-commercial or commercial purposes. [Examples of such third parties include Westlaw, Lexis, and EBSCO.]
2.5 In order to foster wider access to the Article, especially for the benefit of the nonprofit community, you hereby grant to University the authority to publish the Article with a Creative Commons “Attribution, Non-Commercial, No Derivatives” license. [You should consult the Creative Commons website (www.creativecommons.org) for further information.]
2.6 This license of rights to University shall take effect immediately. In the event that University does not publish the Article, this license to University shall terminate. To the extent that moral rights may apply to the Article, this agreement does not affect your moral rights in or to the Article.
3. Your Rights. Without suggesting any limit on other rights that you may have with respect to the Article, you retain the following rights. To the extent that University holds similar rights with respect to the Article consistent with this agreement, you shall hold these rights on a nonexclusive basis. To the extent that the Article includes edits and other contributions by the staff of the SURG, your rights in this paragraph include the right to use such edits and contributions.
3.1 You may publish the Article in another scholarly journal, in a book, or by other means. You may exercise this right of publication only after the date of first publication of the Article in SURG in any format. Should you wish to submit the Article to another scholarly journal for publication you should consult the journal's policy manual. Many scholarly journals do not allow already-published material to be republished unless the manuscript has been substantially altered. Examples of such alterations would include using the originally published work to conduct further studies and generate new data or conclusions, or adding considerable new content to an already-published manuscript. It should be noted that all articles published in SURG are publicly accessible and indexed in databases such as Google Scholar - therefore, all content that appears in published SURG issues is considered to be officially published material.
3.2 You shall, without limitation, have the right to use the Article in any form or format in connection with your teaching, conference presentations, lectures, other scholarly works, and for all of your academic and professional activities.
3.3 Any of the foregoing permitted uses of the Article, or of a work based substantially on the Article, shall include an appropriate citation to the Article, stating that it has been or is to be published in SURG, with name and date of the SURG publication and the Internet address for the website of SURG.
4. Your Representations. You represent and warrant that you own the copyright in the Article and that the Article has not been published before, constitutes your own original work, and does not violate, in whole or in part, any existing copyright. You also represent and warrant that to the best of your knowledge and belief, the Article does not defame, invade the privacy of, violate the civil rights of, or otherwise infringe the rights of any person. Further, you represent and warrant that you have full power to accept the terms of this agreement and to convey the rights herein granted. If the Article has more than one author, you by accepting the terms herein represent that you have authority to act on behalf of all other authors.
5. Editing of the Article. This agreement is subject to the understanding that the ordinary editing processes of SURG will be diligently pursued and that the Article will not be published by SURG unless, in its final form, it is acceptable both you and to SURG.
6. Jurisdiction. This agreement shall be construed as a contract made under the laws of the Province of Ontario, and copyright issues shall be governed by the federal law of Canada. You and University attorn to the exclusive jurisdiction of the provincial and federal courts in the Province of Ontario.
7. Merger. This agreement constitutes the sole expression of all understandings between you and University with respect to the University's agreement to publish the Article in SURG and with respect to copyright and republication rights.
University urges that you copy and retain this agreement for future reference.